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September HSA Meeting Recap

Sep 12 2023

Thank you to everyone who attended the September HSA Meeting!

Below are notes from the Meeting.

Financial Update
New Form to be used when taking money at events
⁃ Form used at each Cash box location
⁃ Requires 2 signatures (Person at the cash box & someone else)

Fundraiser Update
Charleston Wrap (In Progress)
So far 323 Items Sold. 40 Participants. Apprx $6700 in total Sales with apprx $2500 towards Assessments

Lyman Pies
⁃ 9/25 - 10/6
⁃ Pie Delivery 11/6 (same day as HSA Meeting)

Restaurant of the Month
⁃ Texas Roadhouse September 25th (4-8pm) (10% back)
Flyer to be sent home next week - needs to be shown in person or from phone

Jesse Camille’s
⁃ Jessie Camille's being finalized for October
⁃ Possibly October 10th/11th or 17th/18th

Grandparents Lunch
⁃ Wednesday 10/4
⁃ Date rescheduled by School due to Testing
⁃ Pre-K 2pm snacks in the room
⁃ Spirit Wear at the Grandparents Lunch
⁃ Steve Miele to sell Spirit Wear

Field Day
⁃ After Discussion- will be a Full School Day
⁃ Per Teachers, They will let us know if they need a period of free time/breaks
⁃ Date is coming (to be determined with School based on schedule in Spring)

Welcome Back Social
⁃ finalizing order forms for Spirit Wear
⁃ Payment Options
⁃ Centerpieces
⁃ How many tables needed
⁃ Volunteers Set
⁃ 83 RSVP’D
⁃ Wednesday the 13th Final RSVP Day
⁃ There will be Meal Tickets for Hot Items
⁃ Good on Raffles - Possibly 10

Committees Needed
⁃ Purse Bingo (November 17th)
⁃ Need to determine if excess money past Assessments & Purse totals will go towards HSA or Field Day
⁃ Committee Members: Kara, Teri, Matt & Pam

⁃ Santa Breakfast (December 10th)
⁃ Committee Member: Paula, Lisa, Pam
⁃ OLMC Knights of Columbus Council will cook
⁃ Santa needed, activities, photographer, Kids Holiday Shoppe

Fall Festival Committee & Planning
⁃ Committee members: Lisa, Paula, Ashley & Steve
⁃ Teachers will come up with theme for their grade
⁃ Design with Class
⁃ Reach out to Parents of the Grade if help needed
⁃ Teachers will ask Parents to staff table
⁃ Event is Sunday 10/22 from 2-4pm
⁃ Steve will get PD & Fire on board; maybe an Ambulance

12 Days of Raffles
⁃ Lisa reached out to numerous organizations - several have already sent or committed to donations
⁃ Mount Southington (recieved)
⁃ Lake Compounce (Confirmed)
⁃ CT Science Center (recieved)
⁃ Hartford Yard Goats (Confirmed)
⁃ New York Giants (Confirmed)
⁃ More donations coming
⁃ Ashley to work on local Restaurants (Verdi, Town Plot Restaurants, etc)